How to change an employee's work schedule

Please choose which authority you work for to access the relevant guidance for this task.

Leicestershire County Council Guidance

Nottingham City Council Guidance

Changes to a standard work pattern

Changes to a non-standard work pattern

Nottingham City Homes Guidance

Changing to a ‘standard’ work pattern

Important note: Oracle Fusion is pre-populated with a number of default or ‘standard’ working patterns. These will accommodate the majority of work patterns undertaken across the organisation. If the employee does not undertake one of these standard working patterns, you will need to follow the guidance under ‘non-standard work patterns’ section of this guide.

1. Select the My Team icon from the home screen.  
2. Using the 3 dots icon next to the relevant Employees name, select Work Schedule Assignment action. 

The current work pattern is visible and will be at the bottom of the list under Schedules.

3. Ensure that the previous Schedules end date is the day before the start date of the new Schedule. 

4. To add a new work pattern, click on the + button and input the start and end date. If the end date is not currently known, input 31-Dec-2050.

5. Choose the correct new Schedule under the Name drop down menu.  You can type NCH in the name field to filter on NCH patterns. 

6. Ensure that the latest Schedule is marked as the Primary Schedule, changing the end column to Yes for the latest work schedule.

7. Click Review and a summary of the changes will be provided. 

8. Click Submit if the changes are correct or Back to make amendments

Tips on searching:

1. If the work schedule you want doesn’t appear in the list, click on Search
2. Type NCC in the Name field
3. Click on Search
4. Click on the required schedule
5. Click OK – you may need to scroll down on your page to see this

Changing to a ‘Non-standard’ work pattern

1. Select the My Team icon from the home screen.  

Note: Changing or adding a non-standard work pattern is done through Manage Compensations action NOT Work Schedule

Using the 3 dots icon next to the relevant Employees name, select Manage Compensation action. 

2. When - enter the start date of the new pattern. Click Continue.

3. Additional Compensation - click on the Add button

4. Use the drop down arrow under Plan to select Workschedule

5. Use the drop down arrow under Option to select Variable Hour Workschedule.

6. Enter the effective start date and end date (if ongoing then enter 31-Dec-2050) for the Work Schedule.

7. Input the number of hours worked by the employee for each day (figure 7).

8. Click OK (figure 8).

9. Click Continue

Add any final comments and click Submit. You will then need to complete the next section to change the Fixed Work Schedule field to No.

Changing the Fixed Work Schedule field

1. Select the My Team icon from the home screen.
2. Using the 3 dots icon next to the relevant employee’s name, select Change/End Assignment
3. When and Why section - enter the effective date of the change 
4. Use the drop down arrow under What’s the way to change the assignment? to select Working Hours Change 
5. Use the drop down arrow under Why are you changing the assignment? to select the reason.
6. Click Continue.

7. Select ‘No’ from the drop down arrow to select No in the Fixed Work Schedule 

8. Click Continue

9. Add any additional comments and Click Submit in the top right-hand corner of the page.