Submitting Invoices

Wherever possible, we request that invoices are submitted via email to the relevant email address in the table below unless otherwise specified by your council contact. Invoices are also accepted via post if email is not feasible. Please ensure any invoices you submit adhere to the invoice requirements detailed below.


Invoices for
 Nottingham City Council

Invoices for

Leicestershire County Council

nccinvoices@emss.org.uk

leicsinvoices@emss.org.uk

East Midlands Shared Services

Loxley House

Station Street

Nottingham

NG2 3NG


East Midlands Shared Services

Loxley House

Station Street

Nottingham

NG2 3NG

 


For details about submitting invoices to Nottingham City Homes, please consult their webpage here.


When submitting by email, you should receive a notification of receipt shortly after your invoice has been submitted. If your invoice is rejected, you will be notified within 5 working days of submission. The invoice rejection form will be emailed to the address quoted on the document.

 

If you would like to know the status of any of your submitted invoices or are experiencing any issues, you can contact our service desk by calling 0300 30 30 222 or  via our contact form


Invoice Requirements

The requirements detailed below are essential on all invoices. Adhering to these requirements will aid in a faster turnaround of your invoice through to payment.


Purchase order number and/or valid contact name

The word INVOICE or CREDIT NOTE stated clearly

Your company name, address and contact details

A unique invoice/credit note reference number

The date of the invoice/credit note

Addressed to the relevant authority (i.e. Leicestershire County Council, Nottingham City Council)
Please note that NCC/LCC are not accepted acronyms

A clear description of the goods or services being charged for and individual amounts

The total amount owed

Bank Account Details (if you receive payments electronically)

The invoice should be good quality with all required fields legible

No handwritten items will be read from the invoice
To make amendments and additions, please use fill and sign function on PDF or another digital alternative


If your invoice is VATable, we also require the following information


Net amount excluding VAT

VAT amount (if applicable)